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Project Monitoring

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Online Professional English Network Program – Algeria Learn more
  • Grant Size: $100000 to $500000
  • Deadline: 26 Mar 2021
  • Country Specific: All Countries
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  • Grant Size: $1000000 to $
  • Deadline: 31 Mar 2021
  • Country Specific: India

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What is Project Monitoring?

Project Monitoring plays a vital role in project management as well as in decision making process. It refers to the process of keeping a track of all the project related metrics like complete performance by an NGO; including team performance, identifying issues and taking necessary actions on the budget to meet the specified targets.

In all, project monitoring is overlooking at all the tasks and keeping an eye on all project related activities and making sure that the project is implemented and running as planned.

Need of Project Monitoring

Project Monitoring helps in bringing out the problems that might occur during the implementation of the project demanding solution for smoother progress,

  • to access project results,
  • to improve process planning,
  • to promote learning,
  • to understand all stakeholder’s perspective and,
  • to ensure accountability.

Importance of Project Management

Project Management helps the donor as well as an NGO decision making, accountability and learning about a project.

  • Result Framework: As a donor, you should receive a complete theory of .how the proposed project will lead to the desired change.
  • Logical Framework: For a donor; logical framework plays and important role as this will help by showing what a project will do, key assumptions, and how will the project be monitored and evaluated.
  • Detailed Monitoring and Evaluation Plan: The donors should have a proper and specific monitoring and evaluation plan; which should include theory of change, updated log- frame, indicator tracking table (ITT), performance indicator reference sheet, annual monitoring plan with strategy, data, staffing and capacity to develop the plan.
  • Mid- Term Requirements: A donor usually requires a mid- term evaluation. The purpose is to review a project implementation mechanism, progress towards target, methods used for implementation and theory of change.
  • Final Evaluation: Donor needs a final evaluation at the end of the project to determine the extent to which the objectives of the project have been achieved.

Questions from the donor’s perspective over the monitoring of a project:

  • Are these tasks being carried out as planned and projected?
  • Are there any unforeseen consequences of implementing the project?
  • Is the time- period framed enough for the project?
  • Are there any elements to be changed?
  • What are the impacts of the changes made?
  • Are the actions taken leading to the expectations?

Role of Project Monitoring

Monitoring can be referred as a management tool providing continuous feedback of the project as well as assist in making potential decisions timely to sustain the project.

  • Physical and Financial Monitoring: measures progress of the project against established indicators of success.
  • Process Monitoring: identifying the factors accounting for the progress of activities and successful outputs.
  • Impact Monitoring: measuring of the initial responses and reactions of the project activity and their immediate effects.

Tools for Monitoring

One of the biggest weakness of the management is the lack of effective and timely communication by NGOs. Communication is very important at all the stages of the project.

  • Verbal Communication: Quickest and most effective mode of communication. Its presentation can be adapted for answering the audience/ donors.
  • Meeting: For donors the meetings are an important as they help in sharing and interchanging the information, clarifying, stimulating and streamlining of a project.
  • Reports: Reports should note the essential parts of the project, like activities undertaken, inputs supplied, financials disbursed and accounted etc. and should be shared with donors on regular basis.